Laurelhurst Community Club
Serving 2800 Households and Businesses in Seattle’s Laurelhurst Neighborhood
December 7, 2005
4849 West Marginal Way SW
Seattle, Washington 98106-1516
Thank you very much for the bid you provided on October 11 regarding maintenance of the planted median on Mary Gates and NE 41st Street. Since your bid, we have been in touch with the University of Washington and the Talaris Research Institute to clarify the responsibilities they have agreed to undertake regarding maintenance of the median. We also have made arrangements through the city’s department of transportation to receive two ash trees to replace the two that were destroyed in April 2004 and need your capable assistance in planting the trees.
Both the University and Talaris have begun to assume maintenance of a portion of the median. As we mentioned to you in our letter of October 5th, the University has agreed to take care of all maintenance from that area adjacent to Laurel Village on Mary Gates up to 36th NE, about at the border of the Center for Urban Horticulture. They have not agreed to the maintenance of the irrigation system or plant replacement. To begin their responsibilities, they have undertaken a survey of the existing trees and reviewed the specifications you have provided regarding maintenance needs.
We have clarified our agreement with the Talaris Research Institute, which requires a modification of the bid you submitted to us. We had originally thought that Talaris would share the expense of maintenance of the pedestrian refuge island and the stretch of median bordering the 18-acre Battelle property. Instead, they will be assuming the maintenance using their gardening crew. We are still working out details regarding maintenance of the irrigation system and other costs.
Our agreements with the University and Talaris as clarified mean that the Laurelhurst Community Club will be responsible for maintenance of the planted median from 36th NE up until 38th NE at Surber (excluding the pedestrian refuge island). For now, the bid should include the sprinkler system maintenance (spring startup and fall winterization) for the entire stretch of planted median. We understand that repairs to sprinkler heads are difficult to predict and that these expenses will not be included in the estimate and will be handled separately. Also, LCC’s plant replacement project that has been approved by the board of trustees and is underway is separate.
Finally, could you please let us know the cost of planting the two new ash trees that the city is willing to provide? We need to know your availability so that we can coordinate delivery of the trees with immediate planting as we have been told that the root balls are sensitive to the freezing weather and the less handling the better. It might be easier for you to coordinate directly with Win Abelsen at the Seattle Department of Transportation at 206-684-4121 or email@example.com to schedule the planting.
Thank you again for your assistance in providing a new bid and facilitating the planting of the two new ash trees. Please let us know if you have any questions. You can email us your bid or fax it to us at 206-525-9631.
Jeannie Hale, President Dick Barnum, Median Lead
3425 West Laurelhurst Drive NE 3606 NE 41st Street
Seattle, Washington 98105 Seattle, Washington 98105
206-525-5135 / fax 206-525-9631 206-525-0456
cc: John Clark